QP022
Communications
Situation
Imparting or exchanging information by speaking, writing, or using some other medium
Task
There are many… QR032 PACER, QR033 Meeting Minutes or notes, Templates, Emails, MS Outlook Calendar, MS Teams internal/Teams meetings, to name a few, but here are two widely used internal practices:
Emails
Situation
Need to instantly exchange business communication, files, images or other attachments and transmit globally, in a flexible timeless, efficient and effective way
Task
Reply to or send an email and/or leave a reference/audit trail of communication
Action
Keep it short and succinct. Before replying – Think! Forward to only those who benefit from the content. Read trails from the top, limit your replies, and no 😊!
Result
A submitted documented message in a secure, fast, easy reference, two-way communication tool
Templates / QR Documents
Situation
Require a pre-configured document with the most important layout and design elements already create
Task
Prepare a formal Quorum document, Power Point presentation, Out of office, PMR, Company Expenses, PACER/Meeting Minutes and more
Action
Navigate to Q-Quality > QR documents or Templates, Download / copy a ‘Draft’ template, ‘save as’ to your local OneDrive folder
Result
Saves time, simplifies creation, reduces error, and increases efficiency.
Action
Meetings, Messaging, Presentations, the following of Quorum Processes
Result
Promotes a unified team approach, company branding and professionalism.
